Thursday, February 2, 2023

5:30 PM


City Council Clarification Meeting
Council Chambers
6:00 PM


Regular City Council Meeting
Council Chambers
Agenda Item #1
ROLL CALL AND PLEDGE OF ALLEGIANCE
Agenda Item #2
INVOCATION
The invocation will be offered by Karl Pettit, representing First Baptist Church.
Agenda Item #3
#3 The following business items may be approved by one motion and a vote. If any one member of the Council so desires, any matter listed can be moved to a separate agenda item. (ACTION ITEM)

(a) MINUTES: Council may wish to waive the oral reading of the minutes and approve the minutes from the following meetings: Work Session meetings of July 14, August 11, and September 9, 2022; Budget Development meeting of July 21, 2022; and Clarification and Regular City Council meetings of November 17, December 1, December 15, 2022 and January 5, 2023.

(b) MATERIAL CLAIMS: Council may wish to ratify Material Claims for the period of January 1-15, 2023 and consider the Material Claims for the period of January 16-31, 2023.

(c) TREASURER’S REPORT: Council may wish to consider the Treasurer’s Report for November 2022 showing cash and investments as of November 30, 2022.

(d) HISTORIC PRESERVATION COMMISSION APPOINTMENT: Council may wish to confirm the Mayor’s appointment of Ellen Ryan to serve as a member of the Historic Preservation Commission, replacing Cindy Peterson who resigned. Ellen’s term will begin February 3, 2023 and will expire October 8, 2024.
Agenda Item #4
PROCLAMATIONS AND COMMUNICATIONS
Agenda Item #5
CALENDAR REVIEW
Council may wish to take this opportunity to inform other Council members of upcoming meetings and events that should be called to their attention.
Agenda Item #6
DAYCARE LICENSE REVOCATION APPEAL – VICTORY KIDS DAYCARE
Jessie Redd, owner/operator of Victory Kids Daycare, will be present to appeal the revocation of her City daycare business license. (ACTION ITEM)
Agenda Item #7
#7 This time has been set aside for the Council to receive public comment on the proposed Community Development Block Grant (CDBG) Program Year 2023 Annual Action Plan. The CDBG Advisory Committee recently completed its annual grant application process, concluding with a recommendation of approval at their meeting on December 20, 2022. The required public comment period began January 6, 2023 and concludes February 2, 2023. Following the public hearing, the Council may wish to endorse or modify the Advisory Committee’s recommendations and authorize submission, including any public comments, of the PY2023 Action Plan to the Department of Housing and Urban Development (HUD). The Council may also wish to authorize the Mayor’s signature on all requisite contract documents, subject to Legal Department review, with HUD and any sub-recipients or subcontractors. (Legislative Public Hearing) (ACTION ITEM)
Agenda Item #8
#8 Council may wish to approve and authorize the Mayor to sign a Grant Agreement and all pertinent documents and adopt a Resolution, accepting a grant offer from the Idaho Transportation Department Division of Aeronautics. The grant is for $15,000.00, which will be used to provide required match funds for FAA Airport Improvement Program grant funds. The projects to be completed using the funds include design of runway 3/21 rehab, an airfield pavement management plan and purchase of a plow truck with de-ice trailer and loader with ramp plow. (ACTION ITEM)
Agenda Item #9
#9 Council may wish to approve and authorize submission of the following grant applications and, if awarded, authorize the Mayor’s signature on all pertinent documents, subject to Legal Department review. The grants are as follows: (ACTION ITEM)

a) A grant application for a Type 5 Wildland Engine in the amount of $266,798 under HGAC Buy contract #FS12-19. There is a 10% local match of $25,680, which the department would request approval to use Fund 78 in FY24 or FY25, based on delivery, for the match amount; and

b) A grant application for five (5) thermal imaging cameras. The cost of the cameras is $52,850. There is a 10% local match of $5,285, which will be budgeted for equipment in FY24.
Agenda Item #10
#10 Council may wish to approve the City of Pocatello’s withdrawal from the voluntary Federal Emergency Management Agency (FEMA) Community Rating System (CRS) Program. (ACTION ITEM)
Agenda Item #11
#11 Council may wish to consider approving the following changes to the Employee Handbook: (ACTION ITEM)

a) Addition of Background Check Policy for employees, amending the current process regarding interdepartmental transfer; and

b) Addition to Section D – Employment Policies and Practices, “Layoff and Recall”. Adding a clear process for Temporary, Variable Hour or Seasonal Employees.
Agenda Item #12
#12 Council may wish to approve a request by the Police Department to purchase additional server capacity for video and body camera footage. The current Network Attached Storage (NAS) system is near capacity and the proposed purchase of 180TB of storage in the amount of $11,987.44, is available in Fund 78. (ACTION ITEM)
Agenda Item #13
#13 Council may wish to accept the following requests from the Pocatello Police Department, subject to Legal Department Review: (ACTION ITEM)

a) Declare one (1) vehicle as surplus that was purchased with narcotics funds and has been in use by the narcotics unit for several years; and

b) Authorize the sale of the vehicle through auction and authorize the Mayor’s signature on all pertinent documents.
Agenda Item #14
#14 Council may wish to approve and authorize the Mayor to sign the following agreements and Resolution for property at the Airport: (ACTION ITEM)

a) A termination of lease agreement for the hangar property lease between the City and Dennis Jensen; and if approved

b) A lease agreement and Resolution between the City and SR22, LLC for approximately 7,200 square feet of property upon which they own an aircraft hangar. The lease agreement will be for a 20-year term at a rental rate of $2,001.60 per year to be increased annually according to the CPI with full rate review in 2026 and every five (5) years thereafter.
Agenda Item #15
#15 Council may wish to approve and authorize the Mayor to sign the following lease amendments and Resolutions for property at the Airport: (ACTION ITEM)

a) An amendment and Resolution to the lease agreement between the City and Pocatello TMX to correct an error in the legal property description; and

b) An amendment and Resolution to the lease agreement between the City and East Idaho BMX to correct an error in the legal property description.
Agenda Item #16
#16 Council may wish to approve and authorize the Mayor to sign a use agreement with Pocatello TMX for use of additional property outside their leased area from April 28-30, 2023 for a cross-country off-road motocross race. The fee for use will be $200.00. (ACTION ITEM)
Agenda Item #17
#17 Council may wish to approve and authorize the Mayor to sign a lease agreement and Resolution between the City and Idaho STAR for approximately 5,896 feet of property upon which they have a motorcycle safety training classroom. The proposed lease is for a five (5) year term at a rental rate of $124.04 per month which will increase annually according to the CPI with full rate review in 2026 and every five (5) years thereafter. (ACTION ITEM)
Agenda Item #18
#18 Council may wish to approve a Local Professional Services Agreement between the City of Pocatello, Idaho Transportation Department and Atlas Technical Consultants, LLC and authorize the Mayor’s signature on all applicable documents, subject to Legal Department review. There is no additional financial requirement or match for the project. The full match for this project has previously been met. (ACTION ITEM)
Agenda Item #19
#19 The Council has the following options for reading ordinances. If the Council makes no motion, the ordinance will be read on three (3) different days, two (2) readings of which may be by title only and one (1) reading of which shall be in full and placed on final passage for publication. (ACTION ITEM)

EXAMPLE MOTIONS:

Option 1: FOR ONE READING UNDER RULES SUSPENSION: "I move the ordinance, Agenda Item # , be read only by title and placed on final passage for publication, and that only the ordinance summary sheet be submitted for publication."

Option 2: FOR THREE SEPARATE READINGS: "I move the ordinance, Agenda Item # , be read on three separate days. First and second readings will be by title and in full on the third reading. The ordinance shall then be placed on final passage for publication, and only the ordinance summary sheet be submitted for publication."

Before the ordinance can be read under Option 1, the Council must pass said motion by a vote of one-half plus one (4) of the full Council.

Ordinance ready for reading:

19: An ordinance amending Pocatello Municipal Code Title 17 Chapters 17.01 “General Provisions”, 17.02 “Land Use Decisions”, 17.03 “Zoning Districts”, 17.04 “Overlay Areas” and 17.05 “Development Standards” to remove redundancies, provide clarity and improve the function of the title. (ACTION ITEM)
Agenda Item #20
STATE OF THE CITY
This time has been set aside for the Annual State of the City report.
Agenda Item #21
ADJOURN
PUBLIC HEARING PROCEDURE
  1. Explanation of hearing procedures by Mayor or staff.
    • Ten (10) minute time limit on applicant presentation.
    • Three (3) minute time limit on public testimony.
    • Names and addresses are required from those presenting/testifying.
    • Questions/comments should be addressed to the Mayor and Council.
    • Council members must make their decision regarding the application on facts already in the record and information presented at the public hearing. Conflicts of interest, site visits and ex-parte contacts by Council members will be acknowledged.
    • Protocol requires that Council and audience be recognized by the Mayor prior to speaking.
  2. Mayor opens hearing.
  3. Presentation by applicant.
    Note:  Remember, applicant bears the responsibility for making his/her case. This is also the time for Council members to ask their questions of the applicant.
  4. Presentation by staff.
  5. Written correspondence submitted for the record.
  6. Testimony by those supporting the application.
  7. Testimony by those uncommitted on the application.
  8. Testimony by opponents to the application.
  9. Rebuttal by the applicant.
  10. Mayor closes the hearing and initiates motion/deliberations.
    Note:  The Mayor may choose to require a motion prior to the discussion in order to focus deliberations, or, the Mayor may choose to allow deliberations prior to the motion in order to facilitate wording of the motion.
  11. Develop a written and reasoned statement supporting the decision.